Virtual Assistants: What Are the Advantages for Companies?

A virtual assistant is the collaborator of a company that provides its services remotely. It can be attached to any department and several missions can be entrusted to him/her. It is common for the employer to ask him to perform time-consuming operations such as entering or updating the databases. The virtual assistant can also provide administrative or secretarial tasks such as email management, calendar organization and electronic filing of documents.

For individual entrepreneurs or companies, using a virtual assistant can be a perfect alternative to hiring a full-time, local employee. In fact, although this option is still not widely used today, it has many significant advantages in all areas. So much, that distance is just a detail.

 

What tasks can be assigned to a virtual assistant?

Even if at first glance, it seems that distance is a hindrance to a complete collaboration with a virtual assistant, concretely, but it is not so. Indeed, today almost all tasks can be done remotely thanks to new IT tools made available.

You will be able to trust all your internal and external communication to a virtual assistant. Indeed, simply by giving access to all your communication platforms, you can entrust the management to them: receiving and sending emails, feeding social networks, receiving calls … In this same perspective, it can also manage all your schedule according to the proposed and planned meetings.

Apart from that, you can also delegate all the secondary tasks so that you can focus on your core business. Conduct research on the internet, manage your work files, create databases on your customer information, prepare presentations or write minutes of meetings are non-exhaustive examples of all the tasks it can perform for you.

Also, thanks to the development of online shops, you can also entrust the booking of your hotel rooms or your airline tickets for business trips or even private. Similarly, with a limited ceiling account, he can even make purchases for you.

 

Here, we give you a list of 57 tasks that can be assigned to a virtual assistant:

 

Email & Schedule Management Tasks:

  1. Filtering Emails / Managing Spam
  2. Database Building / Updating Contacts or CRM
  3. Answering Customer Service Emails /Tickets / Chat Support
  4. Sending of Greetings Cards, Event Invitations, etc.
  5. Calendar Management
  6. Appointment Scheduling
  7. Travel Arrangement and Planning
  8. Reminder Services

 

File Storage & Organization Tasks:

  1. Dropbox / Google Drive Organization
  2. Data Entry in Word, or Google Docs
  3. Creating / Managing Spreadsheets
  4. Preparing PowerPoint / Keynote Presentations
  5. PDF Conversion, Splitting and Merging

 

Administrative & Blogging Tasks:

  1. Transcription of Video and Audio Files
  2. Simple eBook Layout / Formatting
  3. Preparing Online Meeting Minutes
  4. Report Creation
  5. Forms Creation
  6. Document Template Creation
  7. Online Research
  8. Data Mining & Development / Lead Generation
  9. Blog Publishing Management
  10. Moderating Blog Comments
  11. Adding Tags & Images to Blog Posts
  12. Receptionist Duties
  13. Voicemail Checking
  14. Sending Client Invoices
  15. Basic Bookkeeping
  16. Personal Errands (Purchasing Gifts Online, etc.)
  17. Project Management & Training Tasks
  18. Project Management Between You and Team members
  19. Preparation of Training Materials
  20. Training of New Virtual Staff
  21. Deadline / Deliverables Tracking
  22. Social Media Management Tasks
  23. Creating Facebook Fan Pages / Groups
  24. Posting and Scheduling Facebook Insights
  25. Promoting Facebook Pages
  26. Collating and Interpreting Facebook Insights
  27. Creating a Twitter Account
  28. Managing and Increasing Your Twitter Following
  29. Schedule Tweets and Track Mentions and Hashtags
  30. Create and Manage LinkedIn Account / Profile
  31. Create Pinnable Images on Pinterest
  32. Scheduling and Tracking Pins
  33. Create and Manage YouTube Account
  34. Upload Videos on YouTube
  35. Moderating YouTube Comments
  36. Uploading Videos to other Video Sharing Sites / Social Media
  37. Answer inquiries and Messages on All Channel & Profiles
  38. Create SlideShare Presentations

 

Email Marketing:

  1. Creating a New List with Email Marketing Software
  2. Adding and Removing Subscribers from Lists
  3. Creating and Scheduling Broadcast Emails to Promote Content
  4. Editing Follow-up Emails and Auto-responders
  5. Creating Email Newsletters
  6. Editing / Proofreading Emails

 

What are the real benefits of hiring a virtual assistant?

Hiring to a remote virtual assistant brings significantly more benefits than hiring a classic assistant. On the one hand, you will benefit from an incomparable time saving; in a single click or a call, you can entrust him with any one-off mission. On the other hand, you will see a gain in productivity. Indeed, thanks to an assistant who takes care of some heavy or repetitive tasks, you will be able to focus on the essence of your business.

Aside from that, there are other benefits specific to online assistants. In the first place, you can better control your expenses since you will have to cover only the remuneration of your assistant if previously it was also necessary to add the various expenses associated with the equipment. Secondly, with a personal assistant, you will be able to benefit from a quasi-permanent availability while a traditional assistant is only available at fixed times.

 

More benefits of using a virtual assistant:

  1. You take a minimal risk. If the virtual assistant is not suitable, no notice to give, no risk that he declares himself ill, etc…
  2. You do not have to make administrative steps: various registrations, work rules, social secretarial fees, social reports…
  3. You test your managerial quality: are you competent for the delegation of tasks and management of people? It is complex to give clear instructions so that your employee or virtual assistant understands what you expect from him/her.

 

Outsourcing services: What Benefits?

Recruiting a virtual assistant has several positive sides. This allows an SME manager to master his salary budget. Indeed, it is more economical to use a virtual assistant located abroad rather than a full-time employee for an equal quality of work. Its organizational constraints are similarly reduced. It is not necessary to provide a workstation while the days and times of the virtual assistant are easily scalable. These services are even customizable, and you can ask him/her, to work in the evening.

The offshoring is ideal for each employee of the company to focus on its main missions. He does not waste any more time making rankings or making entries. The outsourcing of customer relationship management is also a task that can be entrusted to a remote operator. For example, it can provide technical support to users through a hotline. It is also possible to ask him/her to take charge of the files so that he/she can answer questions from clients, help them or advise them.

 

Choose your virtual assistant wisely.

Obviously, hiring a virtual assistant is a tricky decision to make. Confidential information will be given in the hands of a complete stranger. That’s why it’s important to choose wisely your virtual employee. He/she must be honest, reliable, competent and above all, serious.

Applying to a recognized service provider as Call Center Pros is an excellent solution to ensure reliable and high-end services. Our agents indeed meet strict criteria before joining the team of the company. They have fluent/native English and are qualified and responsive. All the missions entrusted to them are carried out within the specified deadlines with an optimal quality of work. The instructions are followed to the letter to always guarantee the satisfaction of the customers. Finally, the confidentiality clauses are constantly respected, and the information is not likely to be disclosed to third parties.

 

82 Responses to “Virtual Assistants: What Are the Advantages for Companies?”

  1. I wouldn’t normally be so intrigued by content on this topic but the way you wrote this really grabbed my attention. It is very well thought out and interesting informative content. Thank you for sharing!

  2. Can I simply say what a relief to locate someone who actually understands precisely what theyre speaking about on the web. You actually understand how to bring an issue to light to make it important. More people should look at this and appreciate this side of the story. I can’t believe you are not more popular as you definitely possess the gift.

  3. Hey there would you mind letting me know which hosting company
    you’re utilizing? I’ve loaded your blog in 3 different internet browsers and I must say this blog loads a lot quicker then most.
    Can you recommend a good internet hosting provider at a honest price?
    Thank you, I appreciate it!

  4. You hаve noted νery interesting detaiⅼs! pss ⅾeсent
    internet sіte.

    My blog: Mark Curry (Hung)

  5. “I am curious to find out what blog system you’re working with? I’m experiencing some minor security problems with my latest blog and I’d like to find something more safe. Do you have any suggestions?”

  6. I’ve writers block that comes and goes and I need to find a way to get rid of my writers block. It can occasionally be so bad I can barley make sentences. Any tips?

  7. You’re so cool! I do not suppose I’ve read anything like that before. So wonderful to find someone with some unique thoughts on this subject matter. Really.. many thanks for starting this up. This website is something that is needed on the internet, someone with a little originality!

  8. “Wow, superb weblog layout! How long have you been running a blog for? you made running a blog look easy. The full glance of your site is fantastic, let alone the content material!”

  9. I’ve learned new things as a result of your weblog. One other thing I’d like to say is the fact newer laptop or computer os’s tend to allow more memory to be used, but they in addition demand more memory simply to operate. If a person’s computer could not handle a lot more memory and also the newest software program requires that ram increase, it may be the time to buy a new Computer. Thanks

  10. There are a few fascinating time limits here however I don’t determine if I see all of them center to heart. There is some validity however I most certainly will take hold opinion until I look into it further. Good article , thanks and now we want extra! Put into FeedBurner as properly

  11. “With havin so much written content do you ever run into any problems of plagorism or copyright infringement? My blog has a lot of completely unique content I’ve either authored myself or outsourced but it appears a lot of it is popping it up all over the internet without my permission. Do you know any techniques to help stop content from being stolen? I’d truly appreciate it.”

  12. “We’re a group of volunteers and starting a new scheme in our community. Your site offered us with valuable information to work on. You have done an impressive job and our whole community will be thankful to you.”

  13. Hey There. I found your blog using msn. This is an extremely well written article.
    I’ll make sure to bookmark it and return to read more of your
    useful information. Thanks for the post. I will definitely return.

  14. For the reason that the admin of this website is working, no doubt very soon it will
    be well-known, due to its quality contents.

  15. I think other web site proprietors should take this site as an model, very clean and excellent user genial style and design, let alone the content. You’re an expert in this topic!

  16. What’s up, just wanted to say, I loved this post.
    It was inspiring. Keep on posting!

  17. I think this is among the most vital information for me.

    And i’m glad reading your article. But want to remark on some general
    things, The site style is ideal, the articles is really excellent : D.
    Good job, cheers

  18. “We’re a group of volunteers and opening a new scheme in our community. Your site provided us with valuable info to work on. You’ve done an impressive job and our whole community will be thankful to you.”

  19. I just want to tell you that I am newbie to weblog and definitely savored your page. More than likely I’m likely to bookmark your blog . You really come with awesome writings. Thanks a lot for sharing with us your website.

  20. You have made some decent points there. I checked on the net for more information about the issue and found most people will go along with your views on this website.

  21. Hi would you mind sharing which blog platform you’re
    working with? I’m planning to start my own blog in the near future but I’m having a hard time deciding
    between BlogEngine/Wordpress/B2evolution and Drupal. The
    reason I ask is because your design seems different then most blogs and I’m looking for something completely unique.
    P.S My apologies for being off-topic but I had to ask!

  22. There are certainly a lot of details like that to take into consideration. That is a great point to bring up. I offer the thoughts above as general inspiration but clearly there are questions like the one you bring up where the most important thing will be working in honest good faith. I don?t know if best practices have emerged around things like that, but I am sure that your job is clearly identified as a fair game. Both boys and girls feel the impact of just a moment’s pleasure, for the rest of their lives.

  23. constantly i used to read smaller articles that also clear their motive, and
    that is also happening with this piece of writing which I am reading at this time.

  24. Superb blog! Do you have any tips and hints for aspiring writers?
    I’m hoping to start my own site soon but I’m a little
    lost on everything. Would you suggest starting with a free platform
    like WordPress or go for a paid option? There are so many choices out
    there that I’m totally overwhelmed .. Any ideas? Bless you!

  25. It’s nearly impossible to find knowledgeable folks about this topic, however you could be seen as do you know what you’re talking about! Thanks

  26. Great submit I’m serious to master just what internet site method that you are making use of? We have been encountering several modest stableness difficulties with my own newest web site and also I’d just like to discover anything at all far more protected. Any kind of solutions… In addition think about Egypt awesome details!

  27. callcenterpros.com does it again! Very interesting site and a thought-provoking post. Keep up the good work!

  28. Very shortly this web site will be famous amid all blog people, due to it’s good posts

  29. Hello there! This post could not be written much better! Looking at this article reminds me of my previous roommate! He always kept talking about this. I most certainly will send this information to him. Pretty sure he will have a great read. I appreciate you for sharing!

  30. It’s very effortless to find out any topic on web as compared to books, as I found this piece of writing at this website.

  31. My spouse and I stumbled over here by a different page and
    thought I may as well check things out. I like what I see so now i’m following you.
    Look forward to looking over your web page yet again.

  32. Aw, this was an incredibly nice post. Taking a few minutes and actual effort to create a great article… but what can I say… I put things off a lot and don’t seem to get anything done.

  33. Nice blog right here! Additionally your website rather a lot up very fast! What host are you using? Can I am getting your associate hyperlink in your host? I want my web site loaded up as fast as yours lol

  34. There couple of fascinating points in time here but I don’t know if I see them all center to heart. There exists some validity but I will take hold opinion until I check into it further. Good write-up , thanks and then we want much more! Added onto FeedBurner also

  35. Spot on with this write-up, I honestly think this amazing site needs a great
    deal more attention. I’ll probably be back again to read
    more, thanks for the info!

  36. “Definitely imagine that which you stated. Your favourite justification appeared to be at the web the simplest factor to take note of. I say to you, I certainly get irked whilst people consider worries that they plainly don’t recognise about. You managed to hit the nail upon the top and outlined out the entire thing with no need side effect , other folks can take a signal. Will likely be back to get more. Thanks”

  37. I just like the valuable information you supply to your articles.

    I will bookmark your weblog and take a look at again right here frequently.
    I’m slightly certain I will be told lots of new stuff proper here!
    Best of luck for the next!

  38. Thank you, I’ve just been searching for information approximately this topic for a while and yours is the greatest I’ve came upon so far. However, what about the conclusion? Are you certain concerning the supply?

  39. … [Trackback]

    […] Read More on on that Topic: callcenterpros.com/virtual-assistants-what-are-the-advantages-for-companies/ […]

  40. Fantastic website. Plenty of helpful information here.
    I’m sending it to a few buddies ans additionally sharing in delicious.
    And certainly, thanks for your sweat!

  41. It’s in fact very complex in this busy life to
    listen news on TV, therefore I simply use world wide web for
    that reason, and get the most up-to-date news.

  42. Nice post. I was checking constantly this blog and I’m
    inspired! Very helpful information specially the
    last section 🙂 I handle such info a lot. I was seeking this particular information for a long time.
    Thanks and best of luck.

  43. Hello Dear, are you truly visiting this web site on a regular basis, if so then you will
    absolutely get nice experience.

  44. “great points altogether, you simply won a new reader. What would you recommend in regards to your put up that you simply made a few days ago? Any positive?”

  45. hi!,I love your writing so so much! proportion we keep up a correspondence extra about your post on AOL?
    I require an expert in this space to solve my problem.
    May be that’s you! Taking a look ahead to peer you.

  46. Great weblog here! Also your site lots up fast!

    What host are you the use of? Can I get your associate link on your host?
    I desire my web site loaded up as fast as yours lol

  47. An individual basically help to make fundamentally posts I’d state. That is the absolute first time I frequented your website page and up to now. I shocked with the investigation you made to influence this real to distribute mind blowing.

Leave a Reply

XHTML: You can use these tags: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>